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Data Privacy Notice - THE KINGSBOROUGH CENTRE

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the
information alone or in conjunction with any other information in the data controller’s possession or likely to come
into such possession. The processing of personal data is governed by the General Data Protection Regulation (the
“GDPR”).

2. Who are we?

The Kingsborough Centre is the data controller (contact details below). This means it decides how your
personal data is processed and for what purposes.

3. How do we process your personal data?

The Kingsborough Centre complies with its obligations under the “GDPR” by keeping personal data up to date;
by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting
personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical
measures are in place to protect personal data.
We use your personal data for the following purposes:

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To send you bulletins containing general news and events;
  • To inform you of news, events, activities and services running at The Kingsborough Centre.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and
    services and processing of your gift aid donations.
  • Processing is carried out by a not-for-profit body with a political, philosophical or religious aim provided: –
     the processing relates only to members or former members (or those who have regular contact with
    it in connection with those purposes); and
     there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church
in order to carry out a service to other church members or for purposes connected with the church.

6. How long do we keep your personal data?

We would keep personal data only for as long as they are needed e.g. gift aid declarations and associated
paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages,
funerals) permanently.

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which The Kingsborough Centre holds about you;
  • The right to request that The Kingsborough Centre corrects any personal data if it is found to be
    inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for KiThe Kingsborough Centre to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right to request that the data controller provide the data subject with his/her personal data and
    where possible, to transmit that data directly to another data controller, (known as the right to data
    portability), (where applicable) [Only applies where the processing is based on consent or is necessary for
    the performance of a contract with the data subject and in either case the data controller processes the
    data by automated means];
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to
    request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing
    is based on legitimate interests (or the performance of a task in the public interest/exercise of official
    authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will
provide you with a new notice explaining this new use prior to commencing the processing and setting out the
relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to
the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance, contact the Church Administrator
at The Kingsborough Centre, 4 New Windsor Street, UB8 2TU or admin@kingsborough.org.uk.

You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water
Lane, Wilmslow, Cheshire, SK9 5AF.

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